Meeting Room Booking Systems & Scheduling Panels
NZAV designs and installs meeting room booking systems and scheduling panels for commercial spaces. Make room availability visible, simplify how people find and reserve shared rooms, and coordinate booking information with the way your organisation works.
From Christchurch, we work with organisations across New Zealand to plan room booking alongside the wider meeting room AV. The choice of panel and booking platform should suit your existing calendar environment, room layout and day-to-day users.
For cameras, microphones, displays and room control, explore our conference and meeting room AV solutions.
Room Booking Panels & Room Availability
Scheduling panels are typically installed outside meeting rooms so people can check availability before entering. Depending on the selected system, a panel can show current and upcoming bookings and support booking at the room entrance.
A shared booking process can help staff find available spaces and reduce clashes caused by separate booking lists. The design should consider:
- Clear room names, locations and availability.
- A consistent way to view room reservations.
- Booking access and permissions suited to your users.
- Coordination with existing calendars where the chosen platform supports it.
NZAV can review the hardware, mounting, network and power requirements, then install and commission the selected panels. Calendar compatibility, licensing and any room-side booking or check-in features should be confirmed during design.
A Complete Meeting Room Workflow
Room booking is one part of a complete meeting room workflow. Scheduling panels help people find and reserve shared spaces, while cameras, microphones, displays and room control support the meeting inside the room. NZAV can plan these systems together to suit the way your organisation works.
The Ashburton Council project included more than 30 Teams meeting rooms with wireless presentation and room booking systems, demonstrating how booking panels can form part of a wider AV installation.
Can our existing calendars be used?
Compatibility depends on the selected booking platform, your calendar environment and the required permissions. NZAV can help confirm these requirements during design.
Does a booking panel replace a video conferencing system?
No. Booking panels help manage room availability and reservations. Cameras, microphones, displays and conferencing equipment support the meeting inside the room.
When planning an upgrade, consider how rooms are reserved, who manages the calendars, network and power availability, and how users will see room availability. Confirm platform compatibility and licensing before selecting equipment.